Security Canada West

Sheraton Vancouver Airport Hotel

Richmond, BC

June 19, 2024

Security Canada West Exhibitor Kit

This is your online Exhibitor Kit – a valuable resource and tool containing the information you need to successfully plan, prepare and organize for your exhibit. We encourage you to review this entire manual in order to get the most out of your Security Canada West experience.

If you don’t see an order form for something you need, or if there’s something you’d like to sponsor that does not appear in our offerings, please do not hesitate to contact:

Steve Basnett, CEM
Director, Trade Shows & Events
 

Use this checklist to help you organize your participation at Security Canada West.

ItemDue Date
Add Microspec.com to Safe Senders ListASAP
Hotel Room Block Cut OffMay 21
Exhibitor BadgesMay 21
Additional Furniture RentalsMay 29
Lead RetrievalJune 7
Advise Booth Staff of Shipping ProceduresASAP
Return Shipping Labels and WaybillASAP

Booth Number:
Please refer to the show website for the latest floor plan and list of Exhibitors including booth numbers. You can find your booth number here.

Booth Size:
The main floor booth size is 10 feet wide by 8 feet deep.
The hallway booth size is 10 feet wide by 6 feet deep.

Booth Inclusions:
Each booth includes:

  • 6’ x 2’ draped table
  • Draping for the back wall (8 ft. high) and side railings (3 ft. high)
  • Floor covering by venue
  • Electrical outlet

No signage may be suspended from the pipe and drape at the back of the space.

To order additional items, click here and then on the Order Online tab. The show code is SCW061924 and the pre-selected password to create an account is blue. Please change that when you make your account.

Exhibitors do not need to bring their own carpet. The floor covering is at the discretion of the hotel.

Exhibits may not exceed 8 ft. in height and all visible areas must be finished. Display material must fit within the booth space. No part of the structural display at its full 8 ft. height may extend out more than 4 ft. from the back wall. The remaining frontage may not exceed 3 ft. in height to allow for greater visibility to all booths.

Show management reserves the right to adjust or remove an Exhibitor’s display should it exceed the intent of the environment or to accommodate those products that do not fit or that block the sight line of other Exhibitors.

SHOW LOCATION (physical address – not the shipping address)
Sheraton Vancouver Airport Hotel
7551 Westminster Hwy.
Richmond, BC
V6X 1A3
Tel: (604) 273-7878 or 1 (800) 663-0299

SET-UP DATES & TIMES
Tuesday, June 18, 2024
1:00 pm – 5:00 pm

Wednesday, June 19, 2024
8:00 am – 11:30 am (for last minute cleaning and adjustments)

SHOW DATE & TIME
Wednesday, June 19, 2024
12:00 pm – 5:00 pm

MOVE-OUT DATE & TIME
Wednesday, June 19, 2024
5:00 pm – 8:00 pm
Please advise your booth staff to book their travel accordingly as there is a penalty for dismantling the booth early.

Booth Staff Badges:
Our registration company, Microspec, will be emailing you a link to the badge ordering site along with your password. Please be sure to add Microspec.com to your safe senders list.
Please do not register your customers for Exhibitor badges. You can invite your customers for free by clicking here.

Lead Retrieval:
Lead retrieval is available for a nominal fee. Please click here.

For moving in and out, you must utilize the designated loading dock area – please do not use the front entrance.

Additionally, we kindly request that you refrain from parking in the entranceway in front of the hotel, as vehicles parked there will be subject to towing.

SET-UP DATES & TIMES:

Booths will be identified upon arrival to assist Exhibitors with their set-up.
Please advise your booth staff to book their travel accordingly as these times are firm.

Tuesday, June 18, 2024
1:00 pm – 5:00 pm

Wednesday, June 19, 2024
8:00 am – 11:30 am (for last minute cleaning and adjustments)

MOVE-OUT DATE & TIME:

Wednesday, June 19, 2024
5:00 pm – 8:00 pm

The exposition will close at 5:00 p.m. Please advise your staff not to tear down your display until that time and to book their travel accordingly as an early tear down will result in a financial penalty per the terms of the contract.

Items must be picked up no later than 5:00 p.m. on June 20. The hotel will not be responsible for them after this time but reserves the right to charge a storage and handling fee for any items left on the premises after this date.

Exhibitors will need to bring their own courier waybills and arrange with their courier for pick up. The hotel does not offer this service.

Please ensure this information is communicated to the staff working your booth, to avoid any confusion or lost shipments.

Every table will have access to a basic electrical outlet, however, you must provide your own extension cords and power bars. Should you require extra power please contact show management.

We strongly recommend you bring a surge protector along with your extension cord and power bar as neither show management nor the facility is responsible for power fluctuations.

Storage will not be provided on-site. Your shipping material will need to fit under your draped table or you will need to make arrangements with the show contractor Goodkey. Please contact them directly by clicking here. The show code is SCW061924 and the pre-selected password to create an account is blue. Please change that when you make your account.

We would like to remind you to complete your Exhibitor information in our ExpoFP platform by creating a company profile within the system. The information you provide in ExpoFP feeds directly into the Security Canada website and allows attendees to find your company before, during, and after the show. If you exhibited last year, the details from your 2023 profile have been transferred to this year’s show for your convenience. Please review and update the information as needed. Easily promote your organization by uploading your company description, sales contact information, a product category, logo, your website URL and social media links. The contact information is also used for the Show Guide that will be distributed to all attendees. A link to your ExpoFP profile was sent to you from . If you did not receive it, please check your spam folder, and, if necessary, contact for a new link.

The hotel will not accept shipments before June 17. If your shipment might arrive earlier please arrange for advance warehousing through Goodkey Show Services. They can store and deliver your exhibit as well as store it during the show. Exhibitors are responsible for any drayage or storage charges incurred. Please contact them directly by clicking here. The show code is SCW061924 and the pre-selected password to create an account is blue. Please change that when you make your account.

Shipping labels are here.

Beginning on Monday, June 17, the Sheraton Vancouver Hotel will accept clearly labeled shipments from Security Canada West Exhibitors. They will not accept anything prior to June 17.

Any material arriving prior to June 17 will be turned away.

At show close, Exhibitors must prepare their items for shipment, clearly label them, including their name and the event name, and attach a completed bill of lading. The “Shipper’s Information” on the Bill Of Lading must be your company name and address, or your personal name and address, not the hotel’s. Once this is done please contact Banquets for further instructions. Items must be picked up no later than 5:00 pm on June 20. The hotel will not be responsible for them after this time but reserves the right to charge a storage and handling fee for any items left on premise after this date. 

Exhibitors will need to bring their own courier waybills and arrange with their courier for pick up. The hotel does not offer this service.

We have arranged with Goodkey Show Services to provide advance warehousing, storage, drayage and return shipping services for those wishing the convenience of these services or who have items for storage that will not fit under their table. Please contact them directly at 877-726-2211 or by clicking here. The show code is SCW061924 and the pre-selected password to create an account is blue. Please change that when you make your account.

PLEASE FORWARD THIS INFORMATION TO THE STAFF WORKING YOUR BOOTH TO AVOID ANY CONFUSION OR LOST SHIPMENTS.

Internet is not supplied with your booth but can be ordered through the show AV providers. Exhibitors are responsible for all charges. Please contact Randy Huang by or 604-315-9715.

Each booth includes a 6’ draped table, floor covering by venue and access to electrical. To order additional items please click here and then click on the Order Online tab. The show code is SCW061924 and the pre-selected password to create an account is blue. Please change that when you make your account

The host hotel for Security Canada West is:

Sheraton Vancouver Airport Hotel
7551 Westminster Hwy.
Richmond, British Columbia
V6X 1A3

Telephone: (604) 273-7878 or 1 (800) 663-0299

The room rate is $255.00 Canadian funds (plus taxes) per room per night.

The deadline for reservations is May 21.

You can reserve online by clicking here.

We will be producing a show guide which will list all Exhibitors, floor plan and agenda of the event. This issue will be distributed to all attendees at the show. Your company information will automatically appear as you entered it on your online listing.

If you did not receive a previous email, asking you to complete your online profile/listing, please contact Steve Basnett.

Security Canada Trade Shows have an extensive history of delivering value and results to Exhibitors and Sponsors. It’s why all of our trade shows have enjoyed sell out status!

As a Sponsor, your organization will benefit from unparalleled marketing opportunities to a national audience of security professionals and buyers who attend the show to learn from, network with and do business with industry professionals like you.

To view Sponsorship opportunities, click here.

Please visit the Invite Your Customers page for show promotional material to assist you in inviting your customers and potential customers to your booth.

Download the Security Canada Logo
Feature a web banner on your website or in email communications to encourage your customers to drop by your booth at Security Canada; click here.

Social Media
Spread the word about Security Canada through social media.