Security Canada East

Sheraton Laval

Laval, Quebec

April 24, 2024

Security Canada East Exhibitor Kit

The Security Canada East Exhibitor Kit will be available here 60 days prior to the show date. Please check back soon.

This is your online Exhibitor Kit – a valuable resource and tool containing the information you need to successfully plan, prepare and organize for your exhibit. We encourage you to review this entire manual in order to get the most out of your Security Canada East experience.

If you don’t see an order form for something you need, or if there’s something you’d like to sponsor that does not appear in our offerings, please do not hesitate to contact:

Steve Basnett, CEM
Director, Trade Shows & Events
 

Use this checklist to help you organize your participation at Security Canada East.

ItemDue Date
Add Microspec.com to Safe Senders ListASAP
Hotel Room Block Cut OffApril 3
Exhibitor BadgesApril 3
Additional Furniture RentalsApril 5
Lead RetrievalApril 12
Advise Booth Staff of Shipping Procedures 
Return Shipping Labels and Waybill 

Booth Number:
Please refer to the show website for the latest floor plan and list of Exhibitors including booth numbers. We make every effort to accommodate space requests but cannot guarantee them. Should you wish to relocate your space please advise as soon as possible. You can find your booth number here.

Booth Size:
The booth size is 10 feet wide by 8 feet deep with an 8’ height restriction.

Booth Inclusions:
Each booth includes:

  • 6’ x 2’ draped table
  • Draping for the back wall (8 ft. high) and side railings (3 ft. high)
  • Floor covering by venue
  • Electrical outlet

No signage may be suspended from the pipe and drape at the back of the space.

To order additional items, click here.

Exhibitors do not need to bring their own carpet. The floor covering is at the discretion of the hotel.

Exhibits may not exceed 8 ft. in height and all visible areas must be finished. Display material must fit within the booth space. No part of the structural display at its full 8 ft. height may extend out more than 4 ft. from the back wall. The remaining frontage may not exceed 3 ft. in height to allow for greater visibility to all booths.

Show management reserves the right to adjust or remove an Exhibitor’s display should it exceed the intent of the environment or to accommodate those products that do not fit or that block the sight line of other Exhibitors.

SHOW LOCATION (physical address – not the shipping address)
Sheraton Laval
2440 Autoroute des Laurentides
Laval, Québec
H7T 1X5
Tel: (450) 687-2440 or 1 (800) 667-2440

SET-UP DATES & TIMES
Tuesday, April 23, 2024
1:00 pm – 5:00 pm

Wednesday, April 24, 2024
8:00 am – 9:30 am (for last minute clearing and adjustments)

SHOW DATE & TIME
Wednesday, April 24, 2024
10:00 am – 5:00 pm

EVENING EVENT
The Quebec Chapter will be hosting a function following the trade show. For more information, please click here.

MOVE-OUT DATE & TIME
Wednesday, April 24, 2024
5:00 pm – 8:00 pm
Please advise your booth staff to book their travel accordingly as there is a penalty for dismantling the booth early.

Booth Staff Badges:
Our registration company, Microspec, will be emailing you a link (by mid-February) to the badge ordering site along with your password. Please be sure to add Microspec.com to your safe senders list.
Please do not register your customers for Exhibitor badges. You can invite your customers for free by clicking here.

Lead Retrieval:
Lead retrieval is available for a nominal fee. Please click here.

For moving in and out, you must utilize the designated loading dock area – please do not use the front entrance.

Additionally, we kindly request that you refrain from parking in the entranceway in front of the hotel, as vehicles parked there will be subject to towing.

SET-UP DATES & TIMES:

Booths will be identified upon arrival to assist Exhibitors with their set-up.
Please advise your booth staff to book their travel accordingly as these times are firm.

Tuesday, April 23, 2024
1:00 pm – 5:00 pm

Wednesday, April 24, 2024
8:00 am – 9:30 am (for last minute clearing and adjustments)

MOVE-OUT DATE & TIME:

Wednesday, April 24, 2024
5:00 pm – 8:00 pm

The exposition will close at 5:00 p.m. Please advise your staff not to tear down your display until that time and to book their travel accordingly as an early tear down will result in a financial penalty per the terms of the contract.

Items must be picked up no later than 5:00 p.m. on April 25. The hotel will not be responsible for them after this time but reserves the right to charge a storage and handling fee for any items left on the premises after this date.

Exhibitors will need to bring their own courier waybills and arrange with their courier for pick up. The hotel does not offer this service.

Please ensure this information is communicated to the staff working your booth, to avoid any confusion or lost shipments.

Every table will have access to a basic electrical outlet, however, you must provide your own extension cords and power bars. Should you require extra power please contact show management.

We strongly recommend you bring a surge protector along with your extension cord and power bar as neither show management nor the facility is responsible for power fluctuations.

Storage will not be provided on-site. You will, however, be able to store small items under your draped table. All other freight must be stored off-site either in your vehicle, hotel room, or by making arrangements with the show contractor (DEE). Please contact Dominic Guay at (450) 646-2251 ext 232 or .

We would like to remind you to complete your Exhibitor information in our ExpoFP platform by creating a company profile within the system. The information you provide in ExpoFP feeds directly into the Security Canada website and allows attendees to find your company before, during, and after the show. If you exhibited last year, the details from your 2023 profile have been transferred to this year’s show for your convenience. Please review and update the information as needed. Easily promote your organization by uploading your company description, sales contact information, a product category, logo, your website URL and social media links. The contact information is also used for the Show Guide that will be distributed to all attendees. A link to your ExpoFP profile was sent to you from . If you did not receive it, please check your spam folder, and, if necessary, contact for a new link.

Please contact the official broker or the broker of your choice, to find out all the regulations for clearance of your display materials. For a copy of the Canada Customs recognition letter please contact .

The official customs broker for Security Canada is Consult Expo, please contact:
Heather James
Tel: 514-482-8886 Ext. 3
Fax: 888-629-9008
Email:
www.consultexpoinc.com

The hotel will not accept shipments before April 22. Any material arriving prior to April 22 will be turned away. Please plan accordingly. If your shipment might arrive earlier please arrange for advance warehousing through Dominic Guay at (450) 646-2251 ext 232 or .

Shipping labels are here.

Beginning on Monday, April 22, the Sheraton will accept clearly labeled shipments from Security Canada East Exhibitors and put them in a dedicated storage room (LAVAL 1). They will not accept anything prior to April 22.

Any material arriving prior to April 22 will be turned away.

At show close, Exhibitors must prepare their items for shipment, clearly label them, attach a completed bill of lading, and advise the Banquet Maitre’D. Items must be picked up no later than 5 pm on April 25. The hotel will not be responsible for them after this time but reserves the right to charge a storage and handling fee for any items left on the premises after this date.

Exhibitors will need to bring their own courier waybills and arrange with their courier for pick up. The hotel does not offer this service.

PLEASE FORWARD THIS INFORMATION TO THE STAFF WORKING YOUR BOOTH TO AVOID ANY CONFUSION OR LOST SHIPMENTS.

Internet service is available at the Sheraton Laval for a fee. Please contact the Conference Services Manager, Annie-Eve Frigon, at (450) 687-2440 ext 133.

The host hotel for Security Canada East is:

Sheraton Laval
2440, Autoroute des Laurentides
Laval, Québec
H7T 1X5

The room rate is $179.00 Canadian funds (plus taxes) per room per night. 

The deadline for reservations is April 3.

You can reserve online by clicking here.

We will be producing a show guide which will list all Exhibitors, floor plan and agenda of the event. This issue will be distributed to all attendees at the show. Your company information will automatically appear as you entered it on your online listing.

If you did not receive a previous email, asking you to complete your online profile/listing, please contact Steve Basnett.

Security Canada Trade Shows have an extensive history of delivering value and results to Exhibitors and Sponsors. It’s why all of our trade shows have enjoyed sell out status!

As a Sponsor, your organization will benefit from unparalleled marketing opportunities to a national audience of security professionals and buyers who attend the show to learn from, network with and do business with industry professionals like you.

To view Sponsorship opportunities, click here.

Please visit the Invite Your Customers page for show promotional material to assist you in inviting your customers and potential customers to your booth.

Download the Security Canada Logo
Feature a web banner on your website or in email communications to encourage your customers to drop by your booth at the Security Canada; click here.

Social Media
Spread the word about Security Canada through social media.

Exhibitor Kit Update